Why does managing your workload plays an important role?
It's essential to manage your workload so that you can deliver tasks by the set deadline. Creating a workable schedule and prioritizing your tasks can also help you maintain an attainable workflow. Typically, heavy workloads occur when your responsibilities have increased beyond your role or you have taken on another employee's tasks in their absence.
You may also increase your responsibilities when the company encounters unexpected demands, system or machine errors, or when forming a new department. Understanding your role and how to best monitor your work can help you manage these changes. So how do you manage your workload?
Here are 5 useful tips for you:
1. Prioritize your workload
Managing workload is a challenge for many people. In this section, we will learn how to manage workload and reduce stress. There are many different ways to manage workload and reduce stress, but here are some of the most effective ones:
Make a list of all tasks that need to be done and prioritize them by importance
Set realistic deadlines for each task
Break tasks into smaller pieces
Take regular breaks from work
Learn how to say no
How can Lark help? Lark Tasks is a lightweight team task management tool that you can use to manage routine functions in your team, including task tracking and management. Core features include:
Task Management: Centrally manage tasks by directly converting messages into tasks for the central and orderly management
Task Tracking: Track task progress and avoid the risks arising from overdue tasks
Team Collaboration: Collaborate with team members to complete tasks and achieve common goals
2. Take regular breaks
It's important to take breaks from your work to keep your mind fresh. In the workplace, we often have a lot of tasks that need to be completed. It is easy for us to get overwhelmed with them and end up working all day without taking a break.
This can be counterproductive as it can lead to burnout and stress.
Regular breaks throughout the day will help you manage your workload more efficiently and feel less stressed out.
How can Lark help? Lark Profile Status. We all have those days when we just need to get something done, and for that, you need to be free of any distractions. You can enable "Do Not Disturb" mode on Lark through the bell icon on your profile. Once enabled, Lark will mute all your notifications and senders will see that you are busy.
They can either choose not to contact you during this time or they will understand that you may respond a bit slower than usual. This is a great way to get stuff done!
3. Split tasks into subtasks
When you have a big project, it can help to break it down into smaller tasks. This makes it more manageable and gives you a better idea of what needs to be done. Before you start, it can be helpful to budget, plan, and schedule the task so that you can pick up where you left off the next day. By having smaller sub-tasks, you can avoid getting overwhelmed and make sure that each day's work is productive.
How can Lark help?
Easy, with Bitable. Bitable is an innovative sheet-based database that helps users organize structured content. It allows users to display a single source of truth in different views, and it adds flexibility and efficiency to project management. It's integrated with Lark directly so you can easily start tracking your projects today in docs or spreadsheets.
4. Schedule tasks and set achievable deadlines
Allocating realistic time to finish priorities is critical for workload management. You allocate time-based on the size, difficulty, and importance of a job. If you're more efficient in the afternoon, for example, schedule your most important tasks then and fill the morning with smaller tasks.
Working with deadlines allows you to maintain control over your workflow and see where you're at throughout the day. Doing so helps avoid feeling overwhelmed, as you can see the big picture as a result. When collaborating on a job, setting deadlines is also crucial in letting colleagues and management know where you are in a project.
How can Lark help? Organizing and keeping track of work tasks can be a difficult and time-consuming process. Lark's new Tasks feature aims to alleviate these issues by providing users with a central place to manage all their work tasks. With Lark Tasks, you can assign tasks to specific team members, set deadlines, and track task completion.
5. Set SMART goals
The SMART formula is a way to make your workload feel more manageable by breaking it down into manageable chunks. SMART is an acronym that stands for:
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Writen by Hanani Bakari