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Lark Approvals: It's Easier Than You Think

In today's competitive business landscape, speed and agility are essential for success. Time is of the essence, and companies must act swiftly in order to stay ahead of the competition. As businesses expand, they require more resources to manage their structures, processes, and personnel. Staying agile is key to staying competitive.

Fast forward to this current age of connected, digital technologies, and the approval process is no longer dependent on tedious manual labor. Instead, specialized online systems are implemented to provide a streamlined experience, often separate from the regular workplace communication and collaboration software stack.

This can be a costly endeavor, requiring the maintenance, updating, and management of these systems and providing onboarding training for new joiners. What businesses need is a mobile-first approval system that integrates directly into existing company chat, is directed straight at the approving officer, and offers a simple one-click yes or no option. This system should also be transparent, allowing management to easily look up any approvals for overview or audit. For SMEs especially, such a system can be a game-changer, providing full process oversight for quick decisions while maximizing manpower and minimizing the wastage of resources.

Does this system exist? Definitely! Join Lark's team collaboration and communication suite - the award-winning do-it-all powerhouse - and you'll see what all the fuss is about!

Lark Approval makes it easy to create simple yet powerful approval processes for any event - from HR matters like leave and manpower allocation to payment and finances and beyond. With its modular system, you can customize it to suit the unique needs of your business. And since it's seamlessly integrated into the Lark chat interface, you don't need any additional software, licenses, or installations. Plus, you can use it on your PC or mobile device - just like you already enjoy with the rest of the Lark experience!

How does Lark Approval work?

Creating your own Approval process is easy - just follow this simple step-by-step guide, and you can have it set up in minutes! Get started now and make your approval process a breeze.

1. Click on the Approval app in the left bar of your Larksuite interface.

2. Go to the top-right corner and click the Admin Console.

Creating Approval Groups

The Admin Console allows you to group and sort approval requests, which will be reflected on the corresponding employee's approval requests page.

1. Click Create Group, then set the approval type of the group (e.g., administration, HR, or finance). Afterward, use the Sort function to rearrange the groups in the order you desire. This order will be reflected in the employees' Approval app interface.

This reorganization of the approval structure to align with the organization's reporting lines, coupled with the increased oversight of department managers over individual teams, will help improve the organization's efficiency and effectiveness.

Create An Approval

1. To create a custom approval, click Create, or use one of our pre-made approval templates, which cover a range of common scenarios.

Step 1: Basic Information

Enter the approval name, description, approval group, and visibility, then submit.

Step 2: Form Design

Drag the necessary controls onto the mobile display layout to design a form that will be used by employees.

We provide four default components - Leave, Overtime, Business Trip, and Remote - which are associated with the Attendance app. When employees use any of these components, the related information will be automatically logged in their attendance record.

Step 3: Process Design

You can customize the content of each approval node in process design, such as the approvers, approval methods, editable and read-only fields, and if transfer or additional approvers are permissible.

You can also make your approval process more complex by adding more approvers and branching out to configure different procedures for different scenarios.

Step 4: More Settings

Set the revoke and transfer rules of approval:

  • Revoke Setting: Whether to allow employees to revoke approval requests within a set period of time.

  • Forward setting: Whether to restrict approval transfer to only employees relevant to the approval.

After performing the four steps listed above, click the Preview button in the upper-right corner to view the entire process. Once you have done this, click the Publish button in the same corner to finalize the creation.

Approval Tracking

The Data Management page allows you to quickly view and export approval records, and you can filter the records according to title, status, time, and keywords.

Initiate Approval

Employees can open the Approval app from the left side of their screen. On the Submit Request page, they can choose an approval and enter the necessary details before submitting it. This will generate an approval notification sent to the relevant approvers in Lark.

On the Approval page, you can view submitted approval requests, track the approval progress, and gain additional insight.

Lark Workplace offers thousands of powerful and free apps, including Lark Approval. With integrations like Asana, Jira, and customizable bots, you can use Lark to completely redefine your workspace and create a unique experience tailored to your business.

So why wait? Sign up for Lark now and experience the power of a mobile-first approval system that can revolutionize your business operations.

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Writen by Hanani Bakari



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